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Director of Alumni and Donor Relations

Apply now Job no: 504887
Work type: Management (MPP)
Location: Monterey Bay
Categories: MPP, At-Will, Fundraising & Alumni Relations, Full Time

Classification:  Administration II


Apply Today!  Open until filled.  Application Screening Begins:  Thursday, October 7, 2021

Powered by an inspiring Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. By 2030, CSUMB’s sustainability initiative is to be carbon neutral. 


Reporting to the Vice President for University Advancement, the Director of Alumni and Donor Relations, is a member of the Advancement team, is responsible for the overall responsibility of alumni relations, as well as designing, implementing and coordinating an institution-wide comprehensive donor relations and stewardship system that appropriately and consistently promotes accountability to comply with donor intent for all gifts and recognition of donors at all levels.

The integrated donor relations program encompasses donor recognition through, but not limited to, events, endowed funds, scholarships, fellowships and planned giving reporting, and stewardship strategies for major gift donors to foster and nurture long-term, meaningful relationships between the University and its donors. Coordinate scholarship donor stewardship activities, including: campus-wide annual scholarship donor recognition events, scholarship recipient thank you letters, and annual donor report mailings. The incumbent is responsible for creating meaningful opportunities to engage donors from all "walks of life" and has a significant effect on the University's ability to recognize and retain current and future donors-which, in turn, affects private giving that enables the University to provide the best education possible to its students-both inside and outside the classroom.

In addition, the position must sustain positive and mutually-rewarding relations between the University and its donors; partner with Advancement team members and other University offices to determine the best strategies for effective stewardship of donors; maintain ongoing and active networking with internal and external constituencies; and provide facilitation of recognition events and coordinate various activities for donor societies.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Establishes and manages information accountability tracking processes regarding acknowledgement, recognition, event attendance, scholarship management and stewardship recognition and reporting for past and current major donors to enhance their relationship with the University and increase the likelihood of continued contributions. Develops and assesses policies and procedures across the division and university that are essential for a comprehensive donor relations program.
  2. Designs, documents, and implements a systematic and integrated donor relations program that encompasses donor recognition events, routine endowment reports, and building naming dedications. Responsible for devising and using consistent, accurate, and appropriate information-sharing mechanisms for stewarding prospects and donors. Proactively supports the stewardship responsibilities of the advancement staff by assisting them in establishing and coordinating individualized stewardship plans for donors to their colleges.
  3. Works with Directors of Development in stewardship of all scholarship donors and proactively engages scholarship students in the acknowledgement and recognition of their scholarship donors. Key Advancement coordinator for major donor recognition and stewardship events.
  4. Works collaboratively with University Advancement staff to compose letters, compile appropriate invitation lists, engage featured program participants, create programs and provide program materials, prepare program scripts and participant remarks (as needed) and create and/or obtain donor awards and recognitions.
  5. Recommends and facilitates on and off-campus publicity of major gifts and donors with University Publications, with Media Relations. Advises on and facilitates the recognition of donors in both print and Web-based publications. Contributes donor and gift information for the Annual Honor Roll of Giving Report, oversees production of the donor roll, determines the report recipients, and facilitate the mailing.
  6. Scholarship and Endowment Administration: Serves as University Advancement's liaison for scholarships working closely with Financial Aid and Scholarship Office, Student Financial Services, colleges, departments and units to ensure that scholarships are administered according to donor intentions and comply with University policies and procedures, including periodic review of existing scholarship guidelines.
  7. Maintains master files of all documentation related to scholarships, including gift agreements, guidelines, donor background, and other relevant documents, ensuring files are complete and archived in an organized and timely manner.
  8. Creates innovative programs and projects to recognize and steward donors.
  9. Able to interpret donor stewardship regulatory requirements, policies and practices consistent with CASE and CSU standards and best practices.
  10. Responsible for developing and managing a comprehensive Alumni Relations plan.
  11. Hires, trains and supervises the Alumni Relations Specialist and student assistants.
  12. Oversees all alumni relations outreach including newsletters, e-contacts, social media, networking events and reunions.
  13. Responsible for the Alumni Leadership Group.
  14. Serves as the CSUMB campus representative on the CSU Alumni Council.
  15. Works with vendors, affinity partners and University partners as needed to engage and improve programs and alumni engagement.

Other Functions:

l.  Performs other job-related duties and special projects as assigned.


Demonstrated Working knowledge and experience of general practices and programs related to donor relations and fundraising; budget policies and procedures. Proven knowledge of and ability to apply fundamental concepts; basic methods and procedures for research and statistical analysis and the ability to apply them. Knowledge and ability to create, execute and/or support, and oversee a comprehensive campus-wide donor acknowledgment and recognition plan which includes advising on complex and carefully orchestrated cultivation events and programs for the University's major donors.

Required Skills: Excellent organizational, interpersonal, verbal, and written communication skills. Excellent social skills, with large groups as well as with individuals, with the ability to maintain confidentiality. Being detail oriented, well organized, focused and goal-oriented, with a high level of initiative and energy, is essential, as well as adept at problem solving and using judgment in situations requiring independent initiative and tact.

Ability to: learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; analyze data and make accurate projections using business mathematics and basic statistical techniques; organize and plan work and projects including managing multi­ phase projects from inception to completion;  make independent decisions and exercise sound judgment;  compile, write, and present reports related to program or administrative specialty; establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the organizational unit. Ability to generate creative solutions for stewarding donors in order to advance the University's efforts to maintain and strengthen high­ quality individual relationships with donors. Proficient in the use of personal computers including word processing, spreadsheet and database software. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.


Equivalent to a Bachelor's degree from an accredited college or university AND/OR equivalent training and professional work experience in donor relations, stewardship and communication. Five years of progressively responsible experience relevant to the job responsibilities. Two years of supervisory and/or management experience.


A Master's degree with a minimum of five years experience, preferably in higher education (or a comparably complex organization), in development, stewardship, advancement services or related field. Experience in using Raiser's Edge, or similar software; PeopleSoft (primarily), Oracle, or other relational databases; and Microsoft Professional Suite-especially PowerPoint, Word, Excel, etc. Highly desirable: Demonstrated understanding of and commitment to CSUMB's Vision.


  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380.


Office environment with standard equipment and tasks.  Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

There are components of this job which are deemed essential on campus.  This position will primarily work on the main campus, with occasional work from home. This position requires working on campus with students.  The health and safety of our students, faculty, and staff remain our highest priority. In the fall, students, faculty, staff, and the community can expect that masks will be required and that the appropriate degree of social distancing will be in place in all areas based on evolving guidance.  Additionally, all students, faculty, and staff are encouraged to be vaccinated before coming to campus.  All community members who work or attend class on campus should expect to participate in a random or periodic testing system.  CSUMB will communicate more information about vaccination requirements and testing protocols when the details become available.


Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes:  a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit: Employee Benefits Summary. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.


CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Employee Housing for more information.


For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at

Employees are required to comply with COVID-19 requirements. For the CSUMB’s most current masking and vaccination requirements please visit:

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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