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Manager or Senior Manager of Classification, Compensation and HR Operations

Apply now Job no: 513544
Work type: Management (MPP)
Location: Monterey Bay
Categories: MPP, At-Will, Full Time, Human Resources

Classification:   Administrator I/II
Anticipated Hiring Salary:  Commensurate with experience  
CSU Salary Schedule
Hours:  Full-time / 40 hours per week  
FLSA:   Exempt

Priority Screening Date:   May 26, 2022
Recruitment Status:   Open Until Filled

ABOUT CSUMB

Powered by an inspiring Founding Vision StatementCalifornia State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students.  The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.

PURPOSE:

Under the general direction of the Director of Talent Acquisition and Workforce Administration, the Manager, Classification and Compensation and HR Operations administers the University’s staff and faculty classification and compensation program, policies and procedures. The incumbent performs position and salary reviews, compensation surveys and trend analysis; advises management on organizational design, workforce planning, contract interpretation, and salary placement; promotes strategic thinking and competitive, equitable and compliant practices. This position will closely partner with the Department director, therefore the incumbent will be responsible for familiarizing themselves and in some instances cross-train, in other areas within University Personnel Operations.  This position will oversee all activities for the Independent Contractor determination desk, and will directly supervise the Talent Services & Independent Contractor Analyst assigned to this area.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Manages the classification and compensation program for staff and faculty positions in accordance with the collective bargaining agreements (CBA), campus guidelines, system-wide policies, and employment laws. Provides consulting services, tools, and information to management on compensation, organizational design, and workforce planning issues and concerns. Monitors classification and compensation practices to ensure internal equity. Develops and executes process improvements to streamline forms and processes. Implements and communicates program services and information. Oversees the maintenance of accurate compensation and classification files.
  2. Classification: Reviews and finalizes proposed position descriptions and/or develops and writes position descriptions. Analyzes new, redesigned and reassigned positions to determine the appropriate classification in accordance with the CSU’s Classification Standards. Determines Conflict of Interest disclosure categories for positions. Conducts position reviews and classifies all staff and management positions. Assists in the development of sound criteria movement to higher classification skill levels. Responds to CSU classification studies/surveys. Implements new and revised classification standards and updates position descriptions as needed.
  3. Compensation: Reviews and approves all compensation actions, including compensation programs provided for in the CBA, such as stipends, in-range progressions, bonuses, etc. Reviews proposed salaries and equity adjustment requests and provides pertinent data, analyses, and recommendations to management for approval. Responds to CSU and external compensation surveys. Assists with faculty compensation analyses. Recommends and secures external survey reports to be used as benchmarks for salary studies. Conducts salary studies utilizing appropriate market, system-wide, and campus data to determine the target market salary for various positions on campus. Assists with the administration of the merit award program including, providing criteria and salary information, calculating and coordinating the processing of salary increases, and merit award letter preparation.
  4. Promotes succession planning and the development of career ladders for staff and administrators. Provides advice and information to staff on classification and compensation.
  5. Independent Contractor (IC) Operations:  Oversees administrative services and support staff for campus Independent Contractor reviews and determinations. Ensures IC desk operations reviews, processes and related activities are in accordance with CSU policy. Serves as an escalation liaison for campus managers regarding review and determination guidelines, processes, status of pending reviews, timelines, deadlines and confidential matters.
  6. Training Administration: Develops and implements classification and compensation training for staff and administrators. Under the general direction of the Associate Director of Employee and Labor Relations, Compliance and Leave Programs develops and implements training and professional development programs for staff, including a leadership development program for administrators. Conducts needs analyses and recommends training programs. Develops standard training plans to facilitate successful onboarding and promotes system-wide and regional training programs. Coordinates training records maintenance and generates reports, as needed.

Other Functions: 

Perform other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Expert knowledge of the concepts and principles underlying position classification and compensation systems.  Working knowledge of: statistics used in compensation analysis; organizational design and development; trends and best practices in employment, recruitment, classification and compensation; Fair Labor Standards Act, Ledbetter Fair Pay Act, Equal Employment Opportunity and other pertinent laws. General knowledge of: principles, problems, and methods of administration in a public higher education institution, including organization, personnel, and fiscal management; techniques used for employee recruitment, selection, training, supervision, performance management, engagement and development; statistical and research methods.

Skills: project management, conflict resolution, effective written and verbal communication, and interpersonal skills.

Ability to: promote equity, employee development, and effective HR practices that support institutional excellence; work independently and meet objectives and timelines; write and edit position descriptions; prepare clear, concise and analytic reports and recommendations, including authoritative precedent setting decisions; conduct position reviews and make sound determinations; research and analyze salary data/respond to salary surveys; assess situations, understand compensation implications and form a plan to address issues; discern essential staffing needs within the framework of department, division, and university priorities and resources and apply sound judgment and consultative skills in the development or assessment of solutions; resolve emotionally charged situations with tact and diplomacy; work in a fast-paced team environment providing services to a growing organization; effectively navigate the complex dynamics of human interactions in the workplace; develop and maintain positive working relationships across multiple functions and position levels within a diverse academic environment.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Bachelor's degree in a related field and at least four (4) years of progressively responsible experience in human resources (HR) administration. Years of experience may be substituted for education requirement. Two years of supervisory and/or management experience. Experience conducting compensation studies, classification/position reviews, and using an enterprise wide Human Resource Information System.  

SENIOR MANAGER LEVEL REQUIREMENTS:

  • Bachelor’s Degree with course work in Human Resources/Personnel Administration or relevant fields.
  • Extensive experience with developing strategic solutions to a broad range of classification, compensation and organizational design issues.
  • Proven experience administering classification and job evaluation tools.
  • Previous Experience in HR at a State Agency is preferred.
  • SHRM-CP, SHRM-SCP, CCP or related certification is preferred.
  • Understanding of compensation implications of the Fair Labor Standards Act.
  • Ability to draft concise and factually accurate reports and documents, influence leadership in decision-making, and communicate compensation information clearly to the workforce
  • Direct experience working in a collective bargaining environment relative to responding to grievances

PREFERRED QUALIFICATIONS:

  • Master’s Degree in a related field, such as Public Administration, Business Administration, Human Resources Management, Organizational Development, and/or any of the following professional certifications: Certified Compensation Professional (CCP), Senior Professional in Human Resources (SPHR), International Public Management Association for Human Resources (IPMA-HR).
  • Five to eight years of human resources administration, talent acquisition or general operations experience, including two (2) years of classification and compensation administration experience or exposure in a large organization with a diverse array of job classifications, preferably in higher education and/or the public sector.
  • Experience or strong exposure in working in a collective bargaining environment.
  • Demonstrated success in the development and administration of classification and/or compensation programs, guidelines, and procedures.
  • Experience or strong exposure to Independent Contractor determination (Dynamex test).
  • Experience supporting multiple human resources functions, including Talent Acquisition training, and administration.
  • Excellent critical thinking, consultative, and problem-solving skills.
  • Solid communication and presentation skills.
  • Excellent human relations and facilitation skills in order to effectively handle matters that require tact, discretion, influence, and diplomacy.
  • Strong customer service orientation.
  • Extensive knowledge of and experience using Excel, reporting or query tools, and Oracle/PeopleSoft.
  • Demonstrated commitment to equity, diversity and inclusion.
  • Demonstrated understanding of and commitment to CSUMB’s Vision.

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
  • This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380.
  • May require occasional evenings and/or weekend work.

PHYSICAL WORK ENVIRONMENT:

Office environment with standard equipment and tasks.  Position requires working at a computer/video display terminal and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

Hybrid/Remote work will be considered for this position in the state of California only.

This position will primarily work remotely, however, there are components of this job that are deemed essential and may require incumbents to work occasionally on campus. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.

BENEFITS/PERKS: 

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or email universitypersonnel@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to universitypersonnel@csumb.edu.

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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