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Extended Education Admissions Evaluator

Apply now Job no: 515789
Work type: Staff
Location: Monterey Bay
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services

Classification:  Evaluator I
Anticipated Hiring Salary: Mid $3,000's per month
CSU Salary Schedule
Hours:  Full-time / 40 hours per week 
FLSA:  Non-exempt 

Priority Screening Date:   July 4, 2022
Recruitment Status:   Open Until Filled

ABOUT CSUMB

Powered by an inspiring Founding Vision StatementCalifornia State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students.  The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.

PURPOSE:

Under the direct supervision of the Director of Admissions and the general direction of the Assistant Director of Admissions and Operations, the Admissions & Extended Education Evaluator serves as a student evaluator in support of all Extended Education programs and the Extended Education Coordinator. The incumbent processes transfer applications, determines eligibility for admission, and evaluates and posts all transfer credit from other institutions. The incumbent will also aid in the organization and processing of application documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  • Fully perform basic admission functions to include eligibility check at transfer levels of undergraduate admission according to the CSU Chancellor's Office guidelines, admitting eligible applicants and recommending denial of ineligible applicants. Advise and assist applicants and potential applicants regarding eligibility of requirements and related matters using resource material to resolve a wide variety of unique and complex problems. Deny applicants under specific predetermined conditions.
  • Assess transfer credit and report via Transfer Credit Evaluation. Check accreditation of institutions previously attended. Verify content and unit value of courses completed.  Determine grading system, course numbering system, and any other information relevant to the admissions process.
  • Make evaluation recommendations regarding placement of credit by using the academic credit and degree auditing program. Use protocol and conventions for optimal placement of courses or credit awarded for military work, tests, credit for prior experience and other work from non-traditional sources. Process, record, and disseminate degree requirements to students, faculty and staff to assess transfer credit and to assess completion of degree requirements. Analyze and research student academic needs and related problems to authorize and implement services to make appropriate recommendations for change to the responsible individuals using increasing levels of judgment to resolve a wide variety of unique and complex problems. Fully assess the completion of all undergraduate degree requirements through the use of transcripts, transfer credit evaluations, petitions and CMS reports and communicate problem areas to students via preliminary audit by phone, email or face-to-face student interaction, * Work closely with DGAP (Degree Audit) regarding programming of auto-articulations
  • Complete transcript searches, Education page updates, and assist in processing auto admissions batches.

Other Functions:

Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of the format and interpretation of course records and transcripts of institutions of higher education; knowledge of authenticating course credits and comparing records of differing formats, such as foreign records; knowledge of campus curriculum requirements for majores, minors, terminal degrees, and special program designations, and knowledge of application of campus resources guidelines for making determinations using various criteria.

Ability to be thorough, consistent and accurate in the interpretation of records against criteria; ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process; ability to maintain resources which document and update criteria; ability to explain criteria and evaluations to others; ability to make accurate records; ability to organize work to meet deadlines; ability to safeguard the confidentiality and security of records.

MINIMUM QUALIFICATIONS:

Equivalent to completion of a formal training program in academic records evaluation or one year of academic records evaluation experience or any 12-month combination of training and experience related to academic records evaluation.

PREFERRED QUALIFICATIONS:

Thorough knowledge of, and ability to carry out, the policies, procedures, requirements and practices of fee-based testing services.  Maintenance of proctoring certification required by testing companies and/or the CSU.  Familiarity with an array of technology form communication with remote instructors, students and test taking technologies, hardware, software, platforms, and learning systems to support hybrid and online students. Ability to foster and support multicultural competence as demonstrated through knowledge, skills and abilities.

Technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional Suite, and Google mail and calendaring programs.

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
  • This position has been designates as a sensitive positon with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
  • This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 16, of the Donahue Higher Education Act, Section 67380.
  • May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks.  Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.

BENEFITS/PERKS: 

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or emailuniversitypersonnel@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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