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Evening/Weekend Circulation & Reserve Specialist

Apply now Job no: 516897
Work type: Staff
Location: Monterey Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library

Classification:   Library Services Specialist II
Anticipated Hiring Salary:   Low $4,000's/month
CSU Salary Schedule
Hours:  Full-time / 40 hours per week  
FLSA:  Non-exempt  

Priority Screening Date:   August 18, 2022
Recruitment Status:   Open Until Filled


Powered by an inspiring Founding Vision StatementCalifornia State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students.  The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.


Under the general supervision of the Library Dean and the day-to-day work direction of the Circulation Services Specialist (LSS III), the Evening/Weekend Circulation and Reserve Specialist works independently to provide circulation services and monitors the library building during evening/weekend hours.  The specialist is also responsible for managing course reserve materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Oversees circulation services and the library building during evening and weekend service hours. Communicates with the University Police Department and Parking Services about potential security issues in the facility. Reports physical plant and janitorial issues to evening facilities and custodial services personnel when appropriate. Carries out nightly building closing and weekend opening routines.
  2. Provides course reserve services: processes course reserve book/media and electronic course readings; consults with faculty about course materials to be placed on reserve; provides assistance to faculty in organizing materials to be placed on reserve; ensures that copyright requirements are met; maintains reserve collection, e-reserves, and related web pages; searches and creates durable links to electronic materials in library’s electronic databases; scans print articles as pdfs to fulfill faculty requests when durable links cannot be established; administers reserve module in the library management system.
  3. Provides basic information about library resources and refers patrons to a librarian for in-depth or specialized subject instruction.
  4. Participates in the recruitment, hiring, training, scheduling, supervision and evaluation of student assistants.
  5. Participates in stack maintenance and provides work direction to student assistants in shifting, shelf reading, cleaning and labeling.
  6. Conducts periodic searches for overdue and requested items, and processes found items for the patron hold shelves and library pick-up lockers.
  7. Assists with printing and posting departmental handouts and signs and provides input for the circulation/reserves web pages for the library. Participates in projects and committees to further streamline and enhance the work of circulation/reserves.

Other Functions:

Performs other job-related duties and special projects as assigned.


General knowledge of library collection organization and classification scheme and ability to interpret bibliographic records. Working knowledge of institution’s and library’s policies and practices associated with the ethical use of and access to library and online resources. Basic knowledge of national standards and guidelines pertaining to libraries, including working knowledge of institution’s standards pertaining to copyright and intellectual property protection and the ability to source and apply such policies and standards to avoid potential violations. General knowledge of library accounting and budget procedures, including the ability to perform arithmetic operations to track and monitor vendor accounts and budgets.

Skills:  Full proficiency in all technical aspects of work assignments including a thorough knowledge of functional area policies and procedures and applicable work methods. Full proficiency in the use of automated library system(s) and subsystem(s) pertaining to circulation and reserve services.  Demonstrated problem solving and research skills to address standard and non-standard work problems. Effective communication and interpretive skills to be able to assist in resolving patron problems and complaints, assess patron information needs, and orient and guide patrons in use of library resources.

Ability to: interpret library unit’s policies and procedures and apply them accurately in performing work functions, as well as the ability to evaluate procedures and recommend changes; fully utilize standard and non-standard features of various on-line resources and standard desktop software packages, such as word processing and spreadsheets, to perform technical work or assist patrons.  Demonstrated ability to compile and present information in an organized manner.


Completion of a high school diploma or equivalent certification and three years of related library and/or clerical experience or an equivalent combination of experience and education. Experience in a computer-reliant work environment and the ability to learn specialized software.


Experience in the functional areas of Circulation and Course Reserves.  Knowledge of or experience with circulation and course reserve library management system functions.  A strong customer service attitude and commitment is essential.  Ability to establish and maintain cooperative working relationships within a diverse, academic environment.  Demonstrated ability to address the essential functions associated with this position including knowledge and abilities identified above.


Equivalent to two years of college education. Experience working in a diverse and multicultural environment.  Demonstrated initiative and adaptability to change. Experience working with diverse populations and in an academic setting. Knowledge of the Library of Congress Classification System. Experience using Ex Libris Alma or similar library management systems. Technical fluency with Microsoft Office Professional Suite, and Google Apps for Education. Demonstrated understanding of and commitment to CSUMB’s Vision.


  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with
    • responsibility for the care, safety and security of people (including children and minors), animals and CSU property.
    • responsibility or access/possession of building master or sub-master keys for building access.
    • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
  • This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
  • May require occasional evenings and/or weekend work.


Office environment with standard equipment and tasks.  Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations.  Ability to lift between 20-30 pounds.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.


CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.


For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or email All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at

CSUMB requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so.  Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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