Classification: Administrative Analyst/Specialist - Exempt III
Anticipated Hiring Salary: Low $7,000's/month
CSU Salary Schedule
Hours: Full-time / 40 hours per week
Priority Screening Date: November 6, 2022
Recruitment Status: Open Until Filled
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
Under the general supervision of the Chief Information Officer, the incumbent provides and manages administrative and budget support for the Division of Information Technology; advises the CIO on budget related manners; reviews and approves a variety of budget and personnel transactions; provides direction to IT staff and administrators in all aspects of budget planning and administration. Participates in the development, analysis, and implementation of operating policies and procedures; conducts studies and investigations of administrative processes; evaluates, documents, and recommends proper courses of action; performs complex, technical budget analysis; creates and disseminates special project information.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Responsible for annual Budget Development for the Division, coordinating budget requests from IT Directors and the CIO, compiling data, analyzing overall division fiscal needs, evaluating the impact of recommended or implemented policies from a strategic and operational perspective, consolidating information into required reports and forms. Present options to the CIO to fulfill needs with limited financial resources, maximizing all available funds. Continually plans for base budget realignment for current year and next year based on changing costs and needs for essential services.
- Monitors expenses and revenues, reconciliation of budgets and accounts for general fund budgets, state trust funds and University Corporation funds and grants. Reviews all pertinent fiscal data for accuracy and compliance with approved budgets. Prepares reports with reliable analysis, recommendations and conclusions, such as financial status reports.
- Organizes and performs various administrative and technical duties including, budget and operational analyses to solve problems and provide recommendations to the CIO. Develops, interprets, and applies specific operating policies and procedures in organizing, monitoring, and performing the administrative activities of the Division.
- Processes procurement transactions of various types, prepares monthly reports and submits payment requests.
- Maintains position control for all IT departments, tracks salaries, provides complex multi-year projections of salaries funded from multiple varying sources. Maintains the Divisional Organizational Chart.
- Prepares paperwork for submission to University Personnel for the Division for employee personnel actions.
- Represents Information Technology in campus-wide meetings relating to financial and administrative support matters.
- Compiles financial data for the Educause Core Data Survey and various other surveys, as needed and responds to data requests from other campus divisions for information needed for audit responses.
- Provides lead work direction to other IT administrative support staff based on their current workload and skill level and oversees the timely completion of routine administrative and financial tasks by the group.
- Trains new staff, as needed. Hires, trains, and supervises Student Assistants as needed.
- Provides daily oversight of clerical support staff and supervises Student Assistants.
- Performs other duties in support of the Division, as assigned, including special and technical projects.
KNOWLEDGE, SKILLS AND ABILITIES:
Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area.
Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas.
Ability to: interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact; understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations; effectively use applicable information systems and applications in analysis, research, and reporting activities and projects; effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system; effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives.
General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Experience providing financial management services to a large division or organization in the public sector or higher education. Office management, leadership, and supervisory experience. Complex accounting and budget analysis experience including preparing financial reports and summaries. Ability to independently write complex narrative reports and reviews.
PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:
Working knowledge and understanding of the higher education environment. Technical fluency with Microsoft Office Professional Suite, Oracle-PeopleSoft/CMS baseline systems, Google Apps, Visio, Internet browsers, or equivalent. Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
- This position has been designated as a sensitive position with:
- access to, or control over, cash, checks, credit cards, and/or credit card account information
- responsibility or access/possession of building master or sub-master keys for building access
- access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or email firstname.lastname@example.org. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.