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Payroll Analyst

Apply now Job no: 523435
Work type: Staff
Location: Monterey Bay
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Classification:   Administrative Analyst/Specialist Exempt I
Anticipated Hiring Salary:  $4,850 - $5,659
CSU Salary Schedule
Hours:  Full-time / 40 hours per week 
FLSA:  Exempt

Priority Screening Date:  January 5 2023 CSUMB Internal Recruitment Only
Recruitment Status:  Open Until Filled


Powered by an inspiring Founding Vision StatementCalifornia State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI).

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff. 

Under the supervision of the Payroll Services Manager, the Payroll Analyst provides daily work direction to the Payroll Technicians. Independently performs a broad range of specialized administrative and technical responsibilities in support of Payroll Services. Serves as a technical expert for the most difficult payroll and personnel areas involving the complete review of facts, for such areas as leaves of absence, final settlement payments, dockings, workers compensation and leave accrual rates; a wide variety of record-keeping duties requiring considerable judgment, initiative, and independence, and assists with special projects in support of the Payroll Services Department.


ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Provides training, guidance, and daily work direction to the payroll technicians and student assistant. Aids in directing, planning, and organizing work. Provides information and assistance in appropriate interpretations of policies, guidelines, laws, education codes and CBAs relative to particularly difficult payroll/personnel transactions. Independently researches, analyzes, and resolves unusually complicated problems.

Writes/Modifies/Runs queries and reports from PIMS, CMS, and MyCalPers to ensure compliance with CSU policies and guidelines, State and Federal laws, educational codes and CBAs. Responsible for maintaining data integrity across all systems. Communicate with University Personnel, Management, and employees when corrections are needed. Provide appropriate policy information and documentation to University Personnel, Management, and employees to support any needed corrections.

Reconciles all Accounts Receivables with the State Controller’s Office and University Accounting. Processes and reconciles all taxable benefits programs.

Reconciles pay received during the month to ensure pay and deductions are correct and the appropriate attendance certification. Researches and rectifies incorrect payments by contacting the State Controller's Office and/or preparing the necessary correcting documentation. Reviews and audits monthly department and individual employee attendance reports for compliance with established CSU and campus rules and regulations.

Assists the Payroll Manager in reviewing and documenting payroll policies. Recommends changes to improve the quality and services for payroll. Works with Payroll Manager, University Personnel, and campus departments to coordinate workflow and activities to ensure seamless operations.

  1. Independently audit and correct errors and discrepancies in personnel/payroll transaction documents by searching records, contacting employees, checking and reconciling information with representatives of the State Controller's Office.
  2. Reconciles the master payroll and any supplemental payroll received during the month to ensure pay and deductions are correct and the appropriate attendance certification has been received. Researches and corrects incorrect payments by contacting the State Controller’s Office and/or preparing the necessary correcting documentation. Computes the employee’s gross and deductions to determine his or her net pay and process a salary-advance for the employee when a paycheck is not issued or if the paycheck is issued for an incorrect amount.
  3. Provide relevant payroll information on such matters as leaves of absence, leave accrual rates and entitlements, retirement eligibility, which involves a careful review of all the facts of a case and a thorough knowledge of relevant CSU policies and guidelines, state and federal laws, educational codes, case precedent or collective bargaining agreement provisions. Assist staff on the appropriate payroll rules and regulations for attendance reporting, separation of duties in dispersal of warrants, completion of forms and revisions to policies and guidelines regarding payroll/personnel transactions.

Other Functions:

  • Keys updates in the employee database, provides subpoenaed payroll records, completes employment verifications, and federal loan forgiveness forms, researches pay and employment history problems, responds to inquiries and answers questions related to payroll procedural policies and regulations.
  • Prepares notices for employees to explain attendance errors and discrepancies, salary overpayments and the employee's repayment options. Prepare letters for faculty on leave of absence, detailing the impact the action will have on pay and benefits.
  • Performs other job-related duties and special projects as assigned.


Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.

Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations.


Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs


Thorough knowledge of Business English and arithmetic, general office methods, procedures and practices. Familiarity and/or knowledge of the Uniform State Payroll Procedures Manual, Personnel Information Management System Manual and other information found in state and university administrative manuals and guidelines. Proficient in the use of personal computers including word processing, spreadsheet and database software. Thorough knowledge of office systems and ability to use a broad range of technology, systems, and packages. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.


Technical fluency with the State of California’s Personnel/Payroll Information Management System, Oracle/PeopleSoft, CSU Common Management System, Microsoft Office Professional Suite, and Google mail and calendaring programs.


  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check in accordance with the POST regulations).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with: responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards).
  • May require occasional evenings and/or weekend work.


Office environment with standard equipment and tasks.  Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.


CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.


For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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