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Associate Vice President of Finance

Apply now Job no: 524020
Work type: Management (MPP)
Location: Monterey Bay
Categories: MPP, Administrative, At-Will, Full Time, On-site (work in-person at business location)

Classification:   Administrator IV
Anticipated Hiring Salary: $14,291 - $16,672 per month
CSU Salary Schedule
Hours:  Full-time / 40 hours per week 
FLSA: Exempt

Priority Screening Date: February 19, 2023
Recruitment Status:  Open Until Filled

ABOUT CSUMB

Powered by an inspiring Founding Vision StatementCalifornia State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI).

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff. 

PURPOSE:

Under the general direction of Vice President for Administration and Finance/CFO, The Associate Vice President for Finance is responsible for leadership and support to the following areas: Accounting and Financial Services, including Payroll; University Budget; Operational Support and Innovation; Business and Support Services, including Procurement, Contracts and Property.

Direct reports include the Director of Accounting, Director of Budget and Planning, Director of Procurement and Contract Services, Director of Operational Support and Innovation, and Manager of Finance Administrative Support Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. University Revenue and Expenditure Control
  • Oversees the preparation of financial documents.
  • Analyzes and interprets financial documents for conformance to established policies and procedures and/or government regulations.
  • Manages the reporting of financial information from all operations.
  • Responsible for investment management, cash management, and debt financing activities.
  • Works with facilities planning, design and construction staff and budget director to develop the campus capital outlay projects and administer capital outlay expenditures.
  • Ensures that CSUMB auxiliary organizations’ financial policies and practices comply with all CSU, regulatory, legal, and prudent business standards; monitors internal and external deadlines and requirements; acts as primary contact for tax issues.
  • Directs financial forecasting.
  • Minimizes liability to the University by ensuring compliance with governing regulations and addressing risk management issues.
  • Works in collaboration with the Director of Budget and Planning in the areas pertaining to planning and budgeting processes.
  1. Fiscal Operations and Office Management and Leadership
  • Develops capacity of financial and business operations to continue to meet the needs of a growing campus in a high quality, customer-oriented, and cost effective manner.
  • Formulates department goals and objectives, sets priorities and evaluates staff performance.
  • Develops and controls budget for Finance departments.
  • Organizes staff to meet all campus fiscal demands, and assesses the level of service offered the campus community to maximize affordability and accountability through partnership and teamwork.
  1. University fiscal integrity and audit compliance
  • Reviews the output of all fiscal departments to ensure the quality and integrity of the financial data and ensure that all applicable reporting deadlines are met.
  • Recommends, develops and implements new or revised fiscal policies and procedures.
  • Ensures compliance with changes in law or regulations that affect fiscal operations.
  • Interprets University, CSU, and governmental regulations for expenditures, fiscal control and accountability and recommend appropriate actions.
  • Ensures that fiscal and business activities comply with federal, state, CSU, and local agency requirements.
  • Provides fiscal leadership to this reporting unit and oversight to the campus community for fiscal policy adherence.
  • Acts as the point of contact for all audit activities within the University.
  • Reviews all audit findings and implements corrective action as required.
  1. University fiscal policy and procedure advisement and development
  • Participates as a member of various University committees, teams and work groups.  Attends regular meetings of Administration and Finance management team and other groups, as required.
  • Interprets laws and regulations to assist administrators at all levels in resolving fiscal problems.
  • Provides fiscal consultation for new program review.
  • Facilitates communications through campus, system-wide and other various forums.

Other Functions:

  1. Participates in university task forces and special projects as required.
  2. Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of:  integrated planning and development of fiscal resources; business and financial practices.

Skilled in: finance and fund accounting, and the ability to apply both to higher education; use of computerized information and financial systems in financial analysis and reporting; working successfully with a team of employees to establish goals and meet deadlines; strong interpersonal communication and writing skills.

Ability to: analyze data and information from diverse sources to create comprehensive financial plans and to provide appropriate interpretation of federal, state, and local laws and regulations; explain complex financial information to people without a background in finance or accounting; develop positive and effective working relationships with both internal and external individuals and groups; promote a service-oriented environment; develop effective recommendations for policy development and implementation; work effectively in a multiethnic/multicultural environment.

MINIMUM QUALIFICATIONS:

Education:  Equivalent to a Bachelor's degree in business, accounting, finance or related field.

Experience:  A minimum of eight (8) years of progressively responsible management experience in fiscal services.

PREFERRED QUALIFICATIONS:

  • A Master’s degree in business, public administration, accounting, finance, or related field. Experience in higher education or large, complex non-profits.
  • Exceptional interpersonal, communication and conflict resolution skills
  • Demonstrated competence/knowledge in a collective bargaining environment
  • Proficiency with Microsoft Office Suite; G Suite (Gmail, Docs, Drive, and Calendar); Oracle-PeopleSoft/CMS baseline system; intranet drives; and internet browsers.

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
  • This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; authority to commit financial resources of the university through contracts greater than $10,000;access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards; and control over campus business processes, either through functional roles or system security access
  • This position is designated as a Campus Security Authority (CSA).  The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
  • May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks.  Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.

BENEFITS/PERKS: 

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or emailuniversitypersonnel@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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