Classification: Administrator IV
Hours: Full-time / 40 hours per week
Anticipated Hiring Salary Range: $14,955 - $16,069 per month
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: Extended to June 4, 2023
Recruitment Status: Open Until Filled
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI).
The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
The position serves as the University’s Associate Vice President for Human Resources (AVPHR) reports to the Vice President for Administration and Finance/CFO. The AVPHR for Human Resources is responsible for administering and setting the strategic direction for Human Resources in support of California State University, Monterey Bay (CSUMB). The AVP provides strong leadership and management of HR programs to include labor and employee relations, recruitment, benefits administration, compensation and classification, professional development, regulatory compliance, and HRIS transactions for student employees, staff, management and faculty. This position works with campus leadership to: articulate a strategic workforce plan that enables employee excellence and a culture of care by establishing the right positions, resources and support; foster a positive and civil environment that lets faculty and staff thrive in the workplace; identify strategies to support university initiatives by balancing risk and regulatory compliance with the need for innovation; provide advice regarding human resources laws, regulations, policy, and report on important HR -related trends and developments. The AVP sets the expectation for the highest level of integrity, embraces innovation, champions diversity by maintaining a close partnership with the Office of Inclusive Excellence and Sustainability (OIES), and seeks quality results and supports the vision and values of the university.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Directs and participates in the strategic development and implementation of goals, objectives, policies, human resource information systems, and procedures for comprehensive human resource and academic processing programs. Supervises, develops, motivates, directs, and evaluates HR departmental personnel. Provides leadership for policy and program development ensuring effective collaboration, innovative solutions and alignment with core values. Establishes and maintains productive working relationships with administrators, faculty, staff and the community in a diverse, multicultural environment. Establishes credibility throughout the university with faculty, staff and administrators in order to be an effective collaborator and problem solver. Ensures compliance with federal, state and local laws and university policies related to human resources. Actively participates in the formulation of strategic initiatives, goals and objectives.
The AVP provides oversight and ensures the effective administration and customer focus of HR services pertaining to faculty, staff and administrators in the following areas:
Staff and Faculty Labor Relations: Grievances, Complaints, Arbitration, Litigation
Administers, interprets and ensures compliance with staff and faculty Collective Bargaining Agreements. Develops positive relationships with labor representatives to work collaboratively in problem resolution. Responds to legal/labor relations issues and assesses potential liability for the campus. Works closely with Chancellor’s Office (CO) labor relations and legal counsel to determine strategies and prepare for hearings and arbitrations. Develops strategies for proactively resolving matters at the lowest possible level. Participates in the development and review of personnel policies and facilitates the process through the shared governance process. Keeps appropriate Cabinet members informed regarding significant problems that may jeopardize achievement of goals and objectives.
Staff and Faculty Employee Relations Issues
Provides advice and assistance regarding performance and/or conduct, employee relations issues and complaints. Works collaboratively with administrators in seeking resolution. Provides advice and assistance on performance management counseling process and documentation including formal reprimands; contractual obligations; discipline; performance evaluations. Supports an employee relations program that contributes to productivity, motivation, morale, and effective guidance and discipline.
Employment Services: Staff and Faculty Recruitment/Appointments
Oversees services related to staff and academic/faculty recruiting, screening and hiring of qualified faculty, staff, and management personnel, including student and academic student employees, teaching associates, graduate assistants, and instructional student assistants. Oversees the development of guidelines and procedures to ensure proper protocols. Advises searches on outreach efforts in close partnership with OIES. Analyzes job offers for compensation equity and advises accordingly. Actively participates in setting goals and developing strategies for improving recruitment/retention. Supports workforce diversity with a commitment to equal employment opportunity.
Oversees campus administrative services, manager and support staff for campus Independent Contractor reviews and determinations. Ensures IC desk operations reviews, processes and related activities are in accordance with CSU policy.
Benefits, Workers Compensation & Leaves Administration
Oversees the administration of campus-based services regarding health and retirement benefits, fee waiver, unemployment claims, workers’ compensation, ADA accommodations, disability, leaves of absence, return to work, and workplace wellness initiatives.
Classification and Compensation
Oversees and participates in workforce classification and compensation analyses, assesses the competitiveness of compensation practices, and makes recommendations to align classifications and salaries with system-wide benchmarks and market data. Develops job descriptions. Develops long-range compensation strategies to address issues such as compression and inversion. Participates with senior leadership in developing strategic workforce planning initiatives to anticipate growth in support of the mission.
Evaluates professional development needs and ensures that programs are provided to meet the needs of faculty and staff.
Faculty Retention, Tenure and Promotion (RTP)
Partners with the Provost’s Office for the RTP process, ensuring HR compliance with policy, procedures and timelines, for numerous faculty members in various stages of the RTP cycle.
Provides oversight for development of Affirmative Action Plan, response to EEOC/Civil Rights Department investigations, and whistleblower investigations. Maintain an ongoing partnership with the Offices of Title IX/DHR Prevention/Clery. Ensures Conflict of Interest reporting and other compliance related to Executive Orders.
Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
- Professional knowledge, skill and judgment in the application of sound human resource principles, practices, procedures, laws, and regulations related to labor and employment law in order to develop, coordinate, and manage multiple programs for faculty and non-academic personnel;
- Knowledge of the principles, frameworks, and strategies for implementing effective human resources programs;
- Ability to develop, interpret, implement and articulate complex personnel policies;
- Ability to apply knowledge to formulate innovative approaches in the development and administration of faculty and staff personnel functions;
- Knowledge of the interrelationships between human resource functions;
- Ability to clearly communicate ideas and recommendations both orally and in writing;
- Ability to rapidly acquire a thorough knowledge of the organizational and functional structure of the university;
- Ability to advise, counsel, and encourage administrators, faculty, and supervisors to establish policies and make decisions that support sound human resources practices;
- Skill in decision-making and conflict negotiation;
- Skill in building consensus among people with divergent opinions and maintaining effective working relationships
- Equivalent to an advanced degree in Human Resources Management, Employment Law or Legal Studies, Public/Business Administration, Psychology or a related field from an accredited institution AND eight (8) plus years of professional experience in an academic or administrative position of sufficient scope to have provided experience in solving a variety of personnel problems;
- Strong professional background and highly developed expertise in all areas of human resources management;
- Evidence of creative leadership in planning and evaluating programs related to human resources management;
- Ability to establish and maintain productive working relationships and to be an effective advocate for sound human resources principles;
- Strong communication and presentation skills;
- Customer-focused approach, including the ability to be flexible and creative in helping the university meet its goals within the applicable ethical, legal and policy framework;
- Ability to manage an active workload and multiple high priority projects, and to meet project deadlines while ensuring high standards of service;
- Genuine appreciation for workforce diversity and commitment to equal employment opportunity
- Experience working in an environment with multiple collective bargaining units;
- Experience in higher education and working with faculty, preferably in the public sector;
- Experience initiating, shaping and directing new programs and operations;
- Experience working with a diverse and multicultural population;
- Demonstrated technical literacy;
- Human resources/change management related certifications;
- Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
- This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
- This position has been designated as a sensitive position with responsibility for the care, safety and security of people (including children and minors), animals and CSU property; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards; and control over campus business processes, either through functional roles or system security access.
CONFLICT OF INTEREST DESIGNATION:
This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.
This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or email@example.com. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.