Classification: Administrator I
Hours: Full-time / 40 hours per week
FLSA: Non-exempt OR Exempt
Anticipated Hiring Salary: $6,620
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: June 11, 2023
Recruitment Status: Open Until Filled
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI).
The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
Under the general direction of the Vice President of Student Affairs and Enrollment Services, the Clery Director is responsible for the implementation of applicable federal, state, CSU system, and campus policies and regulations. The Clery Director works collaboratively with various offices at the University to ensure the institution's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations. The director is responsible for preparing required reports such as the Annual Security and Fire Reports as well as the Annual California Safety Plan Reports. This work also involves interactions within and outside the university with exposure to highly sensitive/confidential information and the need to handle sensitive interpersonal situations. This position is designated as the "Campus Safety Survey Administrator" as defined by the Department of Education (DoE).
This position serves as the campus administrative officer for overseeing Clery Act compliance programs, policies and procedures as required by federal regulations and CSU policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
1. Clery Act and California AB 1433:
- Develop and coordinate the institution's Clery Act Compliance program.
- Serve as the institution's designated "Campus Safety Survey Administrator," as that term is explained in the Department of Education correspondence.
- Create and maintain a standard operating procedure for counting and classifying Clery-reportable crimes.
- Understand the basic requirements of the Drug-Free Schools and Communities Act and ensures the Annual Security Report meets its requirements.
- Assess, evaluate and document reports from Campus Security Authorities, local law enforcement, the University Police Department, and campus adjudication processes.
- Reconcile Clery-reportable crimes from various sources for disclosure accuracy.
- Covert state law and local ordinances to Clery-countable offenses for Clery Act Primary Crimes
- Reconcile state law and local ordinances for weapons, drug abuse, and liquor law violations annually and track changes to articulate changes in crime classification.
- Evaluate case narratives to determine statistical disclosure and use noticeable trends to develop learning objectives for future training.
- Assigned to work with any Department of Education representative for the purposes of campus safety/Clery Act program reviews.
- Manage Timely Warning protocol.
- Maintain accurate records on security awareness and crime prevention programs and presentations.
- Prepare, publish, and distribute the Annual Security and Fire Safety Reports.
- Ensure notices announcing the availability of the Annual Security and Fire Safety Reports.
- Prepare, publish, and distribute the Annual California Safety Plan Report as required by California Assembly Bill 1433.
- Serve as the campus' record custodian for Clery Act reports and audits along with training materials and training records of participants
2. Compliance Liaison
- Organize and lead the Clery compliance Team (CCT)
- Transmit the campus' report of hate crimes and noncriminal incidents of hate violence to the system-wide Clery Compliance Officer
- Develop and update institutional policies required for Clery Act compliance.
- Collaborate with Emergency Management and University Affairs to ensure compliance with the "Emergency Notification" requirements of the Clery Act.
- Communicate with Campus Planning and Design, Facilities Services and Operations and other campus stakeholders to track campus safety improvements for reporting compliance with AB 1433.
- Coordinate and assign tasks for the Clery Compliance Committee to include developing project objectives.
- Keep abreast of all aspects of the compliance program, including proposed changes or amendments to the standards, assessing the impact of changes on current policies and procedures of the University.
- Regularly meet with the Chief of Police and key university administrators to identify needs and report progress on program efforts.
- Identify conflicting policies and procedures between campus departments to resolve and revise accordingly as required by the Clery Act.
3. Campus Security Authority Identification/Training:
- Work collaboratively with University Personnel and department leadership to identify job classifications with functions that meet the definition of Campus Security Authorities
- Biannually review positions held within campus partner departments to identify Campus Security Authorities.
- Notify Campus Security Authorities of their mandated reporter responsibilities as required by federal law.
- Administer in-person training for Campus Security Authorities and key institutional stakeholders.
- Develop, coordinate and provide training on reporting protocols for Campus Security Authorities.
- Review and follow-up as necessary on all reported incidents
- Serve as training administrator for online training databases.
1. Performs other duties and special projects and serve on other campus committees as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of: policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations and decisions. Working knowledge of operational and fiscal analysis and techniques. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
Ability to: take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; to anticipate problems and address them proactively; train others on new skills and procedures and provide lead work direction; analyze data and make accurate projections using business mathematics and basic statistical techniques; make independent decisions and exercise sound judgment; compile, write, and present reports related to program or administrative specialty. Demonstrated ability to: effectively interpret, organize, and present information and ideas in written or presentation form; establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Skilled in: the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications.
Equivalent to a bachelor's degree from an accredited college or university AND/OR equivalent training and administrative work experience involving the study, analysis, and evaluation leading to the development or improvement of administrative policies, procedures, and practices. A minimum of three years of directly related work experience in managing a Clery Act compliance program.
Experience working in higher education. Ability to: understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Technical fluency with Microsoft Office Professional Suite, Oracle-PeopleSoft or equivalent enterprise management system; and Google mail. Experience with utilization of Records Management Systems (RMS). Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
- This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
- This position has been designated as a sensitive position with: access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards); control over campus business processes, either through functional roles or system security access.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or firstname.lastname@example.org. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.