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Director of Advancement Services

Apply now Job no: 540587
Work type: Management (MPP)
Location: Monterey Bay
Categories: MPP, Administrative, At-Will, Full Time, On-site (work in-person at business location)

Classification:   Administrator II
Hours:  Full-time / 40 hours per week 
FLSA: Exempt

Anticipated Hiring Salary Range:  $8,347 - $9,583* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date:  July 22, 2024
Recruitment Status:  Extended


California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.


Under the direction of the Vice President for University Advancement, the Director of Advancement Services provides leadership and supervision of gift and pledge processing, database management, prospect research, and the Advancement information systems.  Provides support for the long and short-term planning and implementation of strategies for prospect cultivation and solicitation in collaboration with academic leaders and campus development Directors. Ensures accurate financial and systems reports and compliance with campus and regulatory policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

  1. Leadership: Provides leadership and supervision of gift and pledge processing, database management, prospect research, and advancement information systems. Creates and implements methods for improving individual and team productivity, performance and collaboration.  Develops and implements administrative processes, procedures and policies.  Identifies current and future challenges and proposes effective solutions. Directs the Advancement Services staff to provide maximum customer service to donors, staff, faculty and administration. Determines, effectively allocates, and coordinates resources.
  2. Gift Administration: Formulates and implements procedures for successful documentation, prompt acknowledgment, receipt and collection of gifts.  Ensures integrity of gift records. Administers corporate matching gift programs.  Provides advice and assistance to various departments on gift handling practices, gift acceptance policies and reconciliation of gift revenue.  Ensures regulatory compliance with charitable gift accounting policies and reporting standards as outlined by CSU, CASE, VSE, NACUBO, FASB and the IRS. Oversees the production and distribution of gift reports. 
  3. Prospect Research: Provides leadership and direction in the identification, rating and tracking of potential donors, and the planning and communication involved in compiling, maintaining, interpreting and articulating comprehensive background research that supports the University’s advancement efforts.  Manages prospect research searching, distribution, warehousing and exports of alumni and donor data.
  4. Information Management:  Provides leadership for advancement technology including databases, the Advancement website, e-communications, and the alumni online community.  Ensures the quality and security of data, databases, data reporting capabilities, and e-communications.  Determines and recommends enhanced technology features, services and products to increase capability of supporting advancement efforts. 
  5. Strategic Planning: In coordination with the VP of University Advancement recommends and implements long and short-term strategic goals and operational plans for Advancement Services. 
  6. Budget: Manages the Stateside and Foundation budgets for University Advancement. Proactively reviews expenses and revenues and informs the Vice President of Development on potential issues, shortfalls and surpluses. Forecasting salary savings and works with the budget office.

Other Functions:

Performs other job-related duties and special projects as assigned.


Knowledge of policies, procedures, and processes related to the functions of University Advancement.  Knowledge of and experience with the pertinent regulations, principles and practices of gift processing and administration. Knowledge and understanding of the types of information systems and databases used to collect, disseminate and report data to support the advancement and fundraising efforts of an organization.  Working knowledge of relational databases and of accounting and GAAP practices.  Demonstrated mastery of Raisers Edge.  Knowledge and experience working with targeted analytics and prospect research databases.

Ability to develop and maintain cooperative working relationships; plan, organize, schedule and direct the work of others; adopt existing procedures and to develop new approaches; apply quality management techniques; assess and improve services; communicate effectively orally and in writing; work effectively and interdependently in a diverse university environment; provide strong leadership in the collaborative development and implementation of program policies, regulations, procedures and maintain effective working relationships on and off campus; identify, cultivate and lead volunteers in support activities to accomplish organizational goals. 


Equivalent to a bachelor’s degree in business administration, management, public relations, or a related field AND five years of experience in nonprofit financial management, foundation management, or advancement services management.  Demonstrated knowledge of Raisers Edge.  Knowledge and experience working with targeted analytics and prospect research databases. Technical proficiency with Microsoft Word, Microsoft Excel.


CSU policy preferred. Experience in higher education.  Highly desirable: Demonstrated understanding of and commitment to CSUMB’s Vision


  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097​ as a condition of employment.
  • This position has been designated as a sensitive position with; access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards and control over campus business processes, either through functional roles or system security access.
  • This position is designated as a Campus Security Authority (CSA).  The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107
  • This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file a Statement of Economic Interest subject to the regulations of the Fair Political Practices Commission.
  • This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
  • May require occasional evenings and/or weekend work.


Office environment with standard equipment and tasks.  The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  


This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.


For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Advertised: Pacific Daylight Time
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