Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $137,000 per year to $147,000 per year.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans.  The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Administrator II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under the general direction of the Associate Vice President for Financial Services, the Director of Procurement manages the University’s Purchasing Department while maintaining an environment which complies with federal law, state law, CSU and University policy. The Director works independently and with minimal direction, to determine and develop approaches to solutions. Work is reviewed upon completion for effectiveness in achieving desired results. Duties include management of Purchasing and Contracts. The Director provides service to departments to ensure timely purchasing and delivery of items; coordinates bidding and selection for major commodities, services, and project contracts; explores new sourcing opportunities in order to provide the best value and alternatives for the University. In addition, the Director has a wide variety of duties requiring judgment, initiative, independence, and the ability to handle confidential information with discretion. The position is required to have direct contact with and respond to requests from the President, Vice Presidents, AVPs, Deans, department heads, other senior campus officials, the Chancellor’s Office, General Counsel, and the State Controller’s Office.

Responsibilities

Management

• The Director provides leadership by directly managing its functional area’s staff and working to develop its personnel’s competency, productivity, and ensuring they are constituent-oriented.
• Managerial responsibilities include: hiring and training personnel; setting and monitoring goals; preparing written evaluations; planning, assigning, and directing work; rewarding and disciplining employees; addressing complaints and resolving problems; and carrying out these responsibilities in accordance with University policies and applicable laws.
• Assist staff in developing annual professional development plans.
• Provide organizational analysis to implement procedures, streamline operations, cross train employees to provide service as needed, and participate in financial and process audits.
• Collaborate with service groups and unit managers to meet established goals and objectives. Identify and determine cause of problems; develop and present recommendations for improvement of established processes and practices; initiate and implement plans to solve problems.
• Provide ownership in technology by participating in the development, enhancement and operation of computerized systems, emphasizing the importance of systems integration across administrative functions. Ensure services are meeting the needs of the campus as well as satisfying State and Chancellor’s Office buying requirements.
• Assess the impact of substantive changes in laws, policies, and programs, that relate to the procurement and recommends and implements appropriate modification of policies and practices.
• Participate as a member of and maintain close working relationships with other members of the Administration and Finance management teams including Facilities, Human Resources, Information Technology and within Financial Services. Coordinate workflow and activities to ensure a seamless operation.
• Create and participate in various outreach and training programs on campus to educate and inform; receive feedback from campus constituents.
• Maintain fiscal integrity of budget operations for Procurement Services including its Operating Fund and self-supporting budgets.

Provide expertise and guidance in the daily operations of Purchasing, Property, and Support Services

Purchasing and Contracts:

• Through contract administrators and buyers, establish guidelines for effectively and efficiently processing of purchase orders, service orders, and contracts. Knowledge of alternate procurement methodologies such as consortium purchasing, Chancellor’s Office Master Enabling Agreements (aka umbrella contracts), and other innovations in the field. Responsible for administering the campus procurement card program.
• Participate and oversee solicitation development and processing, contract negotiations, and problem resolution and research associated with contracts or other purchases. Oversee the establishment of student placement agreements, internship agreements, auxiliary operating agreements, MOU’s and leases.
• Understand and apply Integrated CSU Administrative Manual (ICSUAM) policies and procedures related to procurement, contracting and public works projects. Assist staff and ensure they follow ICSUAM.
• Obtain and/or maintain working knowledge of design and construction as it relates to contract requirements and risk management; support staff in ensuring requirements are embedded in pertinent contracts and University risk is mitigated to the extent possible.
• Obtain and/or maintain working knowledge of state/public funding scenarios for public works projects.
• Develop and maintain working relationships with vendors and contractors.
• Provide oversight and a working relationship with Risk Management as it pertains to insurance certificates for contracts.

Property:

• Ensure periodic and random inventory of university property in compliance with CSU and State regulations.
• Through manager, develop and implement a program for surplus handling of all University property, including e-waste.

Support Services: Mail Operations / Shipping & Receiving:

• Through manager, establish guidelines and procedures for mail operations, shipping and receiving.
• Ensure optimal and timely services are provided.

Support Services: Duplicating Services:

• Through manager, lead and establish guidelines and procedures for duplicating services.
• Analyze and evaluate unit to determine the most cost-effective way to operate.
• Ensure printing management in computing labs, library, and print shop.
• Ensure optimal and timely services are provided.   

Other duties as assigned.

Minimum Qualifications

Education

• A Bachelor’s degree in Business, Accounting, Supply Management, Procurement and Contract Administration, Finance or other closely related field; or an equivalent combination of education and experience. 

Experience

• Five to seven (5-7) years of recent progressively responsible practical experience, of which at least five years must have involved direct responsibility for managing a wide variety of contracts and procurements and the management of procurement department staff.

Required Qualifications

Knowledge, Skills, and Abilities

• Demonstrated knowledge and experience with contracting, bidding, and procurement principles within the daily operations of a procurement office of a complex organization.
• Demonstrated knowledge and experience in managing support services operations.
• Demonstrated ability to interpret and apply federal, state, and local laws associated with various types of contracts and liability processes.
• Must possess excellent analytical, financial, organizational, supervisory, personnel management, interpersonal, and communication skills.
• Utilize the abilities of those whom she/he supervises by delegating effectively.
• Organize and prioritize work, be proactive, take initiative, resolve problems, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner.
• Must have excellent attention to detail.
• Ability to work effectively in a strong service environment amid the pressures of constantly changing priorities.
• Ability to analyze complex situations accurately and adopt effective courses of actions.
• Ability to make sound recommendations and decisions regarding complex budget and business management activities.
• Working knowledge of risk assessment and insurance regulations.
• Ability to provide information to staff, faculty, students, senior campus officials, outside agencies, and community members in a courteous manner with an emphasis on customer service.
• Ability to handle confidential information with discretion.

License / Certification(s)

• Certified Public Procurement Officer (CPPO) or Certified Procurement Manager (CPM) designation.

Preferred Skills and Knowledge

• A Master’s degree and/or Certified Public Procurement Officer (CPPO) or Certified Procurement Manager (CPM) designation.
• Knowledge of PeopleSoft financial software application.
• Knowledge and background with Procurement card standards and applicability.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
• Familiarity with CSU policies and procedures.
• Strong leadership skills with a strong background in transformational leadership that inspires innovation.
• Strong background in public contracting language desired.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. 

At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director of Procurement will be evaluated on each.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.