Position Summary

Join Our Team as a Campus Care Coordinator/Supplier Maintenance Technician!

Are you detail-oriented and passionate about process improvement? As a Campus Care Coordinator/Supplier Maintenance Technician, you'll play a crucial role in maintaining and enhancing our Supplier File, ensuring timely processing of agreements and payments.

Key Responsibilities:

• Supplier File Management: Add new suppliers, update existing records, and manage banking and tax withholding information.
• Process Improvement: Continuously enhance Supplier File processes for efficiency.
• Support & Backup: Assist with incoming P2P inquiries and serve as a backup for the Campus Care Specialist.
• Clerical Support: Provide essential clerical support for the general office and take on additional duties as needed.

What We Offer:

• Impactful Role: Your work will directly contribute to the smooth operation of our procurement processes.
• Professional Growth: Develop your skills in supplier management and process improvement.
• Collaborative Environment: Be part of a supportive team that values your contributions.

Apply today and help us streamline our supplier management processes!

Position Information

• This is a full-time (1.0 time-base), benefits eligible permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and the University Bursar’s Office. 

The Procure-to-Pay (P2P) department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. Under the direct supervision of the Director, the P2P department endeavors to be an organization of highly trained procurement and payables professionals dedicated to delivering value-added, proactive, and solution-oriented service that consistently exceeds customer expectations. The P2P Team consists of a Director, Associate Director, 2 Contract Administration Managers, Accounts Payable Managers,, Campus Care Team Lead, Administrative Support Coordinator, Campus Care Specialist, Campus Care Coordinator/Supplier Maintenance Technician, 9 Buyers, and 7 Accounting Technicians.   

Education and Experience

Equivalent to three years of progressively responsible financial record-keeping experience which has provided the below knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities.

Key Qualifications

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices, and ability to apply accounting procedures and practices to the analysis of basic accounting problems, analyze and interpret accounting data.
• Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid.
• Ability to interpret and understand how information contained in the supplier file extends to other processes and departments (for example, tax data collected to meet the 1099 filing requirements).
• Prior experience with ServiceNow is preferred.
• Prior experience with supplier setup is preferred.
• Understanding of tax withholding requirements is preferred.
• Prior experience with Oracle eBusiness Suite in a procure-to-pay module is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,985 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,872 - $6,428 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on February 6, 2025. To receive full consideration, apply by February 5, 2025. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu.