Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,598.00 per month to $5,200.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Administrative Analyst/Specialist, Exempt I

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under the direct supervision of the Director, Career Empowerment Center, the Experiential Learning Coordinator supports the development and implementation of experiential learning opportunities, internship programs, and on-campus employment at Cal State East Bay. This role helps connect students with both short and long-term work experiences (including virtual experiences and simulations) that complement their classroom learning and assists with student employment initiatives. The coordinator works collaboratively with staff, faculty, and community partners to promote experiential learning opportunities for Cal State East Bay students. 

Responsibilities

Student Career Development Support:

• Coordinate with Lead Internship Coordinator & Sr. Career Counselor to guide students through the on-campus employment, internship and job search process, helping them identify opportunities aligned with their academic and career goals.
• Support the development and delivery of workshops on topics such as resume writing, internship search strategies, and workplace success skills.
• Support the development of student employment training materials and assist with basic onboarding processes.
• Review internship agreements and documentation, ensuring compliance with university policies.
• Provide basic support to faculty and staff regarding internship programs and student employment processes.
• Create and update informational materials about on and off-campus internships for the Career Center website and social media channels.
• Collect and organize data about student participation in internships and employment programs.
• Participate in department meetings and professional development activities to stay current with career development trends and best practices.

Employer Engagement:

• Support the development of innovative short-term experiences (job shadowing, site visits, etc.) for students working closely with our employer partners.
• Help coordinate internship fairs and recruitment events, both in-person and virtual, including employer outreach and event logistics.
• Maintain regular communication with campus partners, including academic departments and student organizations, to promote experiential learning opportunities.
• Contribute to outreach efforts to build relationships with potential internship employers in the SF Bay area.
• Assist in maintaining the Career Center's online internship and job posting platform (Handshake), ensuring opportunities are current and appropriate for Cal State East Bay students.

Other Duties as Assigned.

Minimum Qualifications

• A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.

Preferred Skills and Knowledge

• One (1) year of relevant experience.
• Strong organizational skills and ability to plan, coordinate and initiate actions necessary to implement events.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Ability to reason logically, analyze and define organizational and operating problems and implement appropriate responses.
• Ability to work independently.
• Proficiency with current social media platforms.
• Knowledge of technical applications necessary for the functions of the office (e.g. internet browsers/search engines, word processing software, Excel, Google suite, etc.).
• Ability to lift up to 10 lbs to carry event materials.
• Ability to foster and maintain productive and positive working relationships.

Special Working Conditions

• Ability to work on evenings and weekends when needed. 
• Events will include outdoor activities.
• Automobile travel may be necessary. 
• Must possess a valid California driver’s license and comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s  Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. 

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The person holding this position is considered a “mandated reporter” under the Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment.