Classification: Administrator II
Anticipated Hiring Salary: Commensurate with experience (MPP postings)
CSU Salary Schedule
Hours: Full-time 40 hours per week
Priority Screening Date: January 2, 2022
Recruitment Status: Open Until Filled
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
Under the general direction of the Director of Facilities Maintenance and Operations, the Associate Director is responsible for the day-to-day work direction and provides leadership and management of the Facilities Maintenance and Operations Team to provide a clean, safe and well maintained campus environment.
This position is responsible for planning and coordinating the work of campus and in-house Skilled Trades employees, such as the electricians, locksmiths, painters, plumbers, automotive. The incumbent determines, develops, recommends and implements sound solutions to complex problems that may impact several functional areas. The position also plans and organizes the day-to-day operation of the Facilities Maintenance and Operations Team; motivating staff and ensuring the effective and efficient allocation of staffing, materials, and equipment using methods that reflect high quality work and accountability. Leading and developing staff is an important aspect of this position through the use of effective coaching, performance measurement and mentoring.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Supervision, Leadership and Coordination of Work: Schedules, coordinates, and supervises and works with one or more groups or crews. Supervises and mentors’ others. In conjunction with the Director, establishes expectations, goals, and objectives for direct reports; evaluates employee performance, and develops staff. Cooperates with other Directors, Associate Directors, Managers, and Leads/Supervisors in Campus Planning and Development and Facilities Services and Operations, sharing assigned resources to maximize overall departmental capabilities and productivity.
- Provide instruction and training direction to staff. Perform all work in accordance with established safety procedures. Maintain a safe and clean work environment. Interfaces with internal and external customers relative to pending work requests to clarify scope and schedule. Uses sound judgment in prioritizing work, seeks management guidance on questionable or particularly challenging requests. Communicates with customers by making personal visits, telephone and e-mail.
- Manage the daily operations of and provides day-to-day supervision of skilled trades assigned to the maintenance, operation, repair or replacement of facilities. Provide backup work direction, leadership and management of other Facilities Maintenance and Operations Team as needed. Reviews workload levels and coordination effectiveness between project manager, administrative services, and skilled trades, ensuring timely task/project completion, achievement of preventive maintenance goals, and delivery of quality services.
- Oversees small construction and maintenance projects and ensures that all maintenance work is performed in accordance with building codes, campus building standards, and best practices.
- Assists the Director in the development and implementation of policies and procedures associated with all aspects of operating the physical plant. Coordinates and communicates with the appropriate department heads, other Facilities Directors within the CSU system and with the Chancellor’s Office. Consults with campus administration on issues related to maintaining the physical plant. Provides timely and accurate written and oral reports as required.
- Assists in Managing the financial resources allocated to facilities maintenance and operations. Assists the Director with multi-year operating budget planning and strategic planning process, including the development and implementation of short and long-term goals and objectives.
- Implements and directs the building maintenance/repair contracted services to ensure that service standards are consistent with University administrative policies and procedures and contract agreements.
- Develops and implements safety programs and provides necessary training to ensure that employees are performing their duties in a safe manner. Reports, tracks and maintains accident reports; makes/implements recommendations for accident prevention.
- Perform other job-related duties and special projects as assigned.
- Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of: methods, materials, tools, equipment, policies, procedures, principles, practices, OSHA and Industrial Safety rules applicable in all facets of building trades construction, maintenance and repair work; ability to plan, lay out schedules and supervise the work of others; ability to analyze emergency situations and take prompt actions; ability to interpret and apply applicable State and local codes, rules and regulations; ability to read and interpret complex blueprints, diagrams, manuals, operating procedures, and work from plans and specifications; must have the ability to estimate material and labor requirements; have knowledge of management and administrative practices related to supervision of a large work force; and have an understanding of building trades techniques and procedures within a complex university environment. Working knowledge of facilities management software systems.
Ability to: plan, organize, schedule, and estimate material and labor requirements for building trades; have a working knowledge of construction practices, methods and procedures; have knowledge of hazardous waste handling, asbestos and lead paint removal and disposal; and knowledge of building codes, regulations and requirements; knowledge of public works practices and procedures with regard to coordinating contract work with the Procurement and Contracts Office as well as other applicable state and local agencies; have the ability to keep accurate records and prepare reports; ability to read and write at a level appropriate to the duties of the position; and have the ability to perform arithmetic computations where required; communicate effectively both verbally and in writing with staff and management. Coordinate multiple tasks simultaneously in a fast paced environment and the ability to prioritize workload. Be computer literate and familiar with productivity software such as MS Suite (e.g. Word, Excel, Access, and PowerPoint). Demonstrated ability and/or interest in working in a multicultural/multi-ethnic environment. Must be able to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Experience working in a collective bargaining environment at a college, university or similar institution.
Equivalent to graduation from a four-year college or university in a related field AND seven years of progressively responsible experience managing facilities maintenance and operations, including extensive experience supervising skilled trades (maintenance or construction) and developing policies and procedures.
Experience managing preventive maintenance programs, complex budgets, and financial resources with ability to prioritize.
A strong customer service orientation and excellent project management skills.
Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. A graduate degree in a related field may be substituted for two years of the required experience.
Ability to address the essential functions associated with this position including the knowledge and abilities identified above.
10 years of progressively, responsible and successful leadership and management of facilities operations, building maintenance or related projects, personnel management, professional development and training, industrial safety programs in a campus environment.
Demonstrated leadership, communication and interpersonal skills. Ability to effectively develop and motivate work teams towards defined and agreed upon team and individual goals. Experience negotiating and overseeing service contracts. A strong customer service orientation and excellent project management skills. Experience using administrative tools and metrics to evaluate performance. Experience working in a collective bargaining environment at a college, university or similar institution. Working knowledge of OSHA regulations, local ordinances, federal and state laws that govern physical plant management. Proficient in the use of technology tools used in facilities services and operations. Ability to use personal computers, including fluency in using standard office software packages, Microsoft Office Professional Suite, and Google mail and calendaring programs.
SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
- The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
- This position has been designated as a sensitive position with: responsibility or access/possession of building master or sub-master keys for building access; control over campus business processes, either through functional roles or system security access.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
There are components of this job which are deemed essential on campus. This position will primarily work on the main campus, with occasional work from home. This position requires working on campus with students. The health and safety of our students, faculty, and staff remain our highest priority. In the fall, students, faculty, staff, and the community can expect that masks will be required and that the appropriate degree of social distancing will be in place in all areas based on evolving guidance. Additionally, all students, faculty, and staff are encouraged to be vaccinated before coming to campus. All community members who work or attend class on campus should expect to participate in a random or periodic testing system. CSUMB will communicate more information about vaccination requirements and testing protocols when the details become available.
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to firstname.lastname@example.org.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.