Classification: Administrative Analyst/Specialist -Exempt I
Hours: Full-time / 40 hours per week
FLSA: Exempt
Anticipated Hiring Salary: $5,067 per month
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: September 9, 2024
Recruitment Status: Open Until Filled
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year.
With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.
The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.
As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.
PURPOSE:
Under the general direction of the Registrar, and day-to-day direction of the Lead Degree Audit Systems Analyst, the Articulation Officer is responsible for the coordination of the undergraduate course articulation process. Articulation agreements promote and support inter-segmental cooperation to facilitate the successful acceptance of transfer coursework in support of transfer students’ academic achievement and success. Primary duties consist of developing new and maintaining existing articulation agreements between CSU Monterey Bay and the California Community Colleges (CCC), other CSU campuses, UC campuses, and private/independent California and out-of-state colleges/universities; maintaining accurate articulation records and data, including maintaining those databases and information sources which support articulation; creating and maintaining course and test credit rules in the enterprise student information system; and providing consultative services to CSUMB faculty, staff and external education institutions.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Maintain and oversee CSUMB’s articulation program, including associated policies and procedures as dictated by CSU systemwide policy and intersegmental guidelines and standards. Determine and coordinate articulation needs in collaboration with academic chairs, advisors, and community college articulation officers. Develop new and maintain existing articulation agreements with two and four-year colleges and universities. Obtain approval for new articulation based on CSU policy, along with faculty input for system-wide credit for external exams, such as Advanced Placement (AP), International Baccalaureate (IB), and College Level Examination Program (CLEP). Facilitate discussion and negotiate the resolution of sensitive curricular issues which may impact the development of articulation agreements. Systematize and facilitate the timely processing of articulation documents and monitor each stage of the articulation process: maintaining and processing files in a manner that would allow review of current status of articulation in progress. Collect and analyze data in areas of responsibility: providing reports and presentations as needed.
- Maintain all databases which support articulation agreements for CSUMB, including but not limited to: ASSIST (Articulation System Stimulating Inter-Institutional Student Transfer), College Source TES (Transfer Evaluation System), and C-ID (Course Identification Numbering System). Create/update lower division major templates for every CSUMB undergraduate program to be integrated with all the articulation agreements for all public intersegmental institutions in California each catalog year. Maintain CSUMB articulation and transfer credit webpages. Maintain articulation related documentation, including information related to TMC (Transfer Model Curriculum) and SB 1440/AD-T (Associate Degree for Transfer).
- Create and maintain course and test credit equivalencies in the enterprise student information system (PeopleSoft Campus Solutions). These activities often require analysis of degree requirements and approved articulation agreements, turning those approved agreements into transfer credit rules entered into the student information system. These transfer credit rules are used to automate and inform posting of student transfer credit, which intersects with the students’ academic requirements report for advising and degree audit, so the incumbent must understand or quickly learn the relationship between transfer credit and degree audit. In collaboration with advisors, graduation counselors, and systems analysts; the incumbent will troubleshoot and implement problem resolutions related to the accuracy and reliability of course/test credit rules; develop and execute test plans validating academic requirement and rule changes, and research and provide recommendations for operational and technological innovations related to maintenance and coordination of articulation. Incumbent will provide training, lead work direction, and project management support for articulation assistants supporting course/test credit equivalences. Assist with degree audit and degree planner maintenance as needed.
- Provide consultative services to CSUMB faculty, staff and the four postsecondary educational segments in California and beyond as needed: such as, analyzing courses required for admissions eligibility, providing articulation expertise and training, and collaborating with colleagues to support articulation, transfer credit and campus initiatives. Provide clarification on articulation related policies and procedures, and review legislative initiatives impacting articulation. Serve as campus liaison to the CSU Chancellor's Office, Community College Chancellor's Office and the UC Office of the President regarding articulation and collaborate with CSU, community college, and UC articulation officers. Attend and participate in conferences, meetings, and workshops on articulation issues, or as assigned. Maintain positive working relationships with campus colleagues and members of the articulation community.
Other Functions:
Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations.
MINIMUM QUALIFICATIONS:
Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
PREFERRED QUALIFICATIONS:
Knowledge of: the best practices and trends regarding articulation agreements; the methods and procedures for providing or performing a variety of administrative functions and services in support of academic programs, including the maintenance of academic records; and of ASSIST (the official online repository of articulation for California’s public colleges and universities). Ability to rapidly acquire a working knowledge of: CSU/CSUMB Admissions and Records, procedures, and overall operations in relationship to the total campus operation; CSUMB academic policies and procedures, CSU policies, Title 5 procedures, Chancellor's Office executive orders and apply that knowledge to individual situations.
Technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
- This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
- This position has been designated as a sensitive position with control over campus business processes, either through functional roles or system security access.
- This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
- This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380.
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work.
PHYSICAL ENVIRONMENT:
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
BENEFITS/PERKS:
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
APPLICATION PROCEDURE:
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu. All employees must be eligible for employment in the U.S.
GENERAL INFORMATION:
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
